Meeting in regular session on June 16, 2014, Cardington Village council accepted the recommendation of village engineer Scott Hines to accept the bid of Shelly & Sands, Inc in the amount of $188,506.00 for the 2014 paving program and authorized the village administrator and fiscal officer to enter into a contract with the company. It was noted this was below the engineer’s projected bid of $219,180.00 The project is estimated to begin July 7, 2014.
Also approved was an ordinance updating the investment policy for the village.
Fiscal Officer Deb Fry explained that while researching the possible Star Ohio General Fund transfer, it was found that council needed to review and update this policy to keep in compliance with the ORC. The policy was not changed except for one section- Star Plus was added. This product was not available in 2008 when the original policy was adopted.
An ordinance establishing compensation for certain village employees was approved effective immediately. This policy involves the Fiscal Officer and village administrator.
Since they were not included in the pay raises it was presented that they each receive a one time bonus. This would not be an annual event but a one time bonus with the appropriate taxes and pensions withheld.
Giving her report was Fry who explained several of the payments made in the check report. The annual payment to the Cardington-Lincoln School per the TIF agreement is 50 percent of the 2013 withholdings collected from CYT. This total withholding number is obtained directly from RITA, she said, and is $179,191.93.
A payment to Krock Esser of $6,400 is for the South Marion Street bid packet prep; the semi-annual payment for the WTP and WWTP loans to OWDA totaled $186,395.31; the quarterly UAN Fees plus 2012 audit fees totaling $7,155.08 was made to the Treasurer of the State of Ohio. Total checks paid were $403,000.28. Total month to date revenue was $176,919.00
Fry said she has been contacted by the state auditor’s office regarding the ongoing 2012 audit. The estimated completion date of June 4 was not met. The auditors are still waiting on direction from their legal department.
Fry also explained that the ads for the Star Ohio fund have been scheduled to be advertised in the Morrow County Sentinel this week and next week. This is to give banks a chance to bid on handling these funds for the village.
Fire Chief Gary Goodman reported the department had been on 107 runs so far this year. The department had an accident earlier this day and the MVA report is yet to be prepared. Other MVA reports are not complete.
Police Chief John Hinton said the department was awarded a grant for a Prescription Drug Drop Box. This is free and will not cost the police department or the village anything, he said.
The mayor’s court report indicated a total revenue for the month of $4,592.00.
Village engineer Hines reported the CDBG Grant has been approved by the county and is being sent to the state for approval. He said there has been 173 million gallons of
Water that has been lost through leaks spanning the past five years. He noted this information should help in grant purposes.
He also noted he has issued a couple of permits and had received complaints regarding junk vehicles and chickens running at large on South Marion Street. A letter was sent to the homeowner in regards to this.
Village Manager Fry said the Business After Hours held at Maceyko Tax was a success.
There was not a large crowd but it was steady. She would like to do this again in the Fall.
She also assisted the village administrator Danny Wood, in the completion of the annual CCR Report- Consumer Confidence Report regarding the water required by the Ohio EPA. These reports will be printed and mailed before July 1, 2014.
Council adjourned the 67 minute meeting at 8:07 and will meet next on July 7, 2014.